FALLS RUN COMMUNITY ASSOCIATION

February 7, 20007 Meeting Minutes

Table of Contents:

Community Center Committee Audio/Visual Report

The Falls Run Community Association, Inc.’s Board of Directors met on February 7, 2007 for a Work Session at the Center.

Bill Nosal, Chuck Heath, Jim Stagner, Toni Brown, Art Gabler, Mal Malo and Dan Owens.

Also present: Jim Armstrong, President, Armstrong Management; Sylva Southwell, Property Manager, Armstrong Management; Ann Jones, Activity Director; Marv Wagner, Parliamentarian; Paul Niemi, Villas Board President; Ed O’Connell, FRCA attorney; Tom Welch, Insurance agent. Finance committee chair Don Horan and member Jean Strub.

Chuck Heath moved, 2^nd by Mal Malo, to suspend the reading and accept the minutes of January 17, 2007. Carried unanimously.

Chuck Heath moved, 2^nd by Jim Stagner, to close the BBT emergency account and transfer balance of approximately $2,300 to operating account. Carried unanimously

Upon a motion by Chuck Heath, 2^nd by Art Gable, the Board adjourned to executive session to discuss current financial situation. Carried unanimously.

Mal Malo moved, 2^nd by Art Gabler, to direct legal counsel to prepare a resolution to Community Association Bank to close operating and money market accounts and change signatory on all accounts including three certificates of deposit. CD’s will be closed and funds transferred at their individual maturities. Board president, vice-president and treasurer will be named signatories to account. Carried unanimously.

The meeting was adjourned at 12:45 upon a motion by Jim Stager, 2^nd by Mal Malo. Carried unanimously.

The Falls Run Community Association, Inc.’s Board of Directors met on February 7, 2007 for a Work Session at the Center.

Bill Nosal, Chuck Heath, Jim Stagner, Toni Brown, Art Gabler, Mal Malo and Dan Owens.

Chuck Heath moved, 2^nd by Mal Malo, to suspend the reading and accept the minutes of January 17, 2007. Carried unanimously.

The snow removal contract is with Goodfellows. There was general discussion regarding ‘ice’ vs. ‘snow’. Our first snow of the season was less than two inches but Goodfellows worked the roads because of ice. The second snow was less than two inches without ice; therefore, Goodfellows did not plow. The Board agreed, per advice from management staff, to identify selected areas that would require special attention and agreed certain ‘bad areas’ need to be identified and treated to prevent undue hazardous conditions. The Board is concerned and very aware of the potential risk to resident’s taking a spill with snowy and icy conditions and will take all reasonable and necessary steps to reduce dangerous conditions.

All financial records were picked up from Koger’s office and turned over to Armstrong Management. Auditor is working on both 2005 and 2006 and has indicated that the 2005 audit will be qualified.

Balances of individual assessment accounts have been turned over to Armstrong. Armstrong will work with individual owners to be sure account balances are accurate.

Addresses of Villa have been received. Armstrong will ask Jeffery Charles, the Villas’ management company, for mailing labels. Jim Armstrong will write an article for the Gazette addressing their inability to communicate with the Villas sooner.

Armstrong will issue January financial statements. The balance sheet will be based on Koger’s 12/31/06 data and adjusted as necessary when the 2006 audited statement is available.

Art deferred his report to Bob Gilbert, committee chair and Bill Smith who was named sub-committee chair to evaluate audio/visual needs.

Bill presented the Board with his committee’s report. Please see attached.

The Community Center Committee and the Communications Committee chairs could not agree on which committee should be responsible for audio/visual equipment. After discussion, the Board urged the two committees to work together. Mal Malo, treasurer, stated he would not in favor of buying expensive equipment until our financial position has been determined by our auditors.

to evaluate functional space requirements for concierges and property manager in the Center.

Pool contracts will be renewed with Douglas Aquatics after review by Armstrong Management.

An emergency checking account was set up last year at BB&T. Mal recommended this account be closed and the balance of approximately $2,300 be transferred to the operating account.

Chuck Heath moved, 2^nd by Jim Stagner, to close the BBT emergency account and transfer balance of approximately $2,300 to operating account. Carried unanimously.

New Board Members’ Orientation by Ed O’Connell, attorney and Tom Welch, insurance agent.

Mr. O’Connell gave a presentation he called “Community Association Leadership-The Essentials and More”. The presentation covered various aspects of our community association and its management by the Board.

His presentation was followed by Mr. Welch who reviewed the association’s insurance coverage.

Armstrong will review coverage and make recommendations for changes if necessary.

Upon a motion by Chuck Heath, 2^nd by Art Gable, the Board adjourned to executive session to discuss current financial situation. Ed O’Connell and Tom Welch were presented. Also present from the finance committee were Don Horan, chair and Jean Strub, CPA; parliamentarian, Marvin Wagner.

Mal Malo moved, 2^nd by Art Gabler, to direct legal counsel to prepare a resolution to Community Association Bank to close operating and money market accounts and change signatory on all accounts including three certificates of deposit. CD’s will be closed and funds transferred at individual maturities. Board president, vice-president and treasurer will be named signatories to account. Carried unanimously.

Finance committee is developing questions for Mason and Mason regarding reserve study when Mason appears February 21, 2007 at board meeting to be held at 7:00 PM.

New contracting guidelines are being drafted and will be presented to the Board soon.

Toni announced the committee has decided to withdraw their recommendation for changes to the Covenants, Conditions and Restrictions document indefinitely. They have determined the effort does not warrant the cost and time involved.

Bill reported on various issues addressed by the Villas Board including colored lights, storm water management pond, and violations of Villa’s rules. The Villas is publishing a community cookbook and would like to include the community at large. They welcome inputs from single family residents to complete the effort.

A resident presented his concerns about snow removal and the potential for slip and fall suits.

Paul Niemi, Villas’ Board president, had questions for Tom Welch regarding insurance.

The meeting was adjourned at 12:45 upon a motion by Jim Stager, 2^nd by Mal Malo. Carried unanimously.

Met today to discuss deterring trucks/card from driving around the gate arms at Gladstone. It was determined that poles (2) on one side and (3) on the other side be installed to prevent this. I will call Art & Sign to obtain pricing.

Finally received revised proposal for fitness equipment maint. Forwarded onto Michael Hess of the contract dept. to review before presenting to BOD for signature.

CC freezer is not operating. It will be addressed today. Repaired, ice maker was clogged, this will need to be addressed every 1-2 years.

Have commenced on answering the 399 questions. This will obviously take a bit of time, as I can only address a certain number each day.

Sent via US mail copy of easement docs drawn up by Charles J. O'Hara, Esq. for review and signature. Hand delivered same on 1-30-07

Cindy Horan & Jake Bernard to inspect SWM ponds to obtain an Environmental Study per the recommendation of Jim & Nikki Mason to incorporate into the Reserve study

I refaxed the contract to Michael Hess of the Armstrong. He has not seen the copy I faxed at the beginning of last week. He promised to have the reviewed copy ready by Monday, February 5, 2007.

Contacted Mark Kawa to follow up on contract sent beginning of last week. He stated that he faxed it back. It did not make it to me. He will refax by 3:00 p.m. and I will provide for BOD review and signature on Wednesday, February 7th meeting.

I have found a handyman he charges $20.00 per hour. He will be addressing the refrigerator, icemaker is not working. Appliances only.

Set up appt for Friday, February 2, 2007 to gather information for possible business center site and provide scope of electrical work that will be needed.

Emailed Jim and Diana of Armstrong to get status on check request for $125.00 payable to The Master's Touch for proposal on refinishing tables in Community Center.

Met with Alternative Renovations to obtain a 4th bid/proposal. The Board is interested in determining cost of this project. There has been no decision to go forward with the project as of yet.

Called and spoke with a Stacey re: acct # 6S6OUB0119B81306, Falls Run account to confirm payment of $33.00. They keep sending the invoices to the old Koger Industrial Park Office. I may have paid twice due to the fact that they were going to cancel the policy. I was assured that if that were the case then we would have a refund sent in the amount of $33.00.

I have requested in writing and via phone, what I believe is now 6 times for them to correct Falls Run mailing address.

Commenced creating new contact lists for outlook, 44 pages in total to be entered. (Completed)

If you are unable to reach Sylva, call Ann Jones (Activites Director) at 540-371-4452 to see if she can find her (only for emergencies).

The Falls Run Community Association Board of Directors (Board) has tasked the Community Center Committee (CCC) to review all Center audio/visual equipment requirements and report to the Board their recommendations.

It is the desire of the Board that the Center have sufficient A/V capabilities and equipment to support all the activities currently provided as well as planned for the residents.

Initial discussions indicate that an important part of the process to identify and recommend A/V capability and associated equipment is more specific guidance from the Board. The A/V plans can be very complex with a “state of the art” capability to the very basic/simple “one camera/one projector/one screen”. It’s the feeling of those involved there is a middle ground that should be planned for but guidance/direction would be extremely helpful.

The CCC began by soliciting input from all the members of the committee and a meeting was held with Bill Smith, Denzil Willis, and Don Hodge to brainstorm the question of A/V requirements. There was a discussion and analysis of the current capabilities in place at the Center. Requirements that were known or identified were reviewed, from those provided by the Transition Committee, those solicited from Center personnel, and ideas offered from committee members.

The Center has a basic audio capability in place with connectivity to all functional rooms. Audio is available for providing radio, CD, and central announcing capability. (Currently the central announcing intercom capability is not functioning). Main control; functions are located in closet like room that is planned for expansion.

The Center has a jumbo TV, as well as 40in. plasma TV, both having computer hook up capability. There also is the gate camera control (Channel 11) capability for controlled entrance to the community. An information channel for the community cable system is also available on Channel 11. The Billiards Room has two (2) wall mounted TV’s. Exercise room has seven (7) wall mounted TV’s, all currently have an audio transmitting (to resident FM radio head sets) problem. One (1) of TV is not working correctly.

General areas discussed were associated with A/V projection, screens, video, computers, digital signage, audio components, and cabling.

LCD projector that projects from a laptop computer is high on the requirements list. The projector could have supported numerous events at the Center (Sheriff presentations, travel planning presentations, election activities, etc.).

A video camera is another highly desirable item that could provide for recording meetings. It would enable putting those meetings on Channel 11 for residents to access. It would be a basic requirement for live broadcasts for the various meetings held at the Center that all residents may not be able to attend. There would also be an equipment requirement for the processing of the camera input to an acceptable video (Channel 11 or DVD) output/product.

There remains a need for installation of a video system in the swimming pool area, fitness room, and possibly other areas of the Center for monitoring of the health and safety of the residents using the facility.

Consideration should also be given to the need for digital signage that could be placed at the Center (outside or inside) providing announcements of activities or information for residents.

Falls Run Audio Visual Survey Questionnaire

The Falls Run Community Center Committee, based on guidance from the Falls Run Board of Directors, is in the process of reviewing the Center audio visual (A/V) capabilities. It is the committee’s intention to identify required improvements to current A/V capabilities at the Center.

The Committee is asking for residents to provide suggestions for improvements and provide any comments on the current A/V capabilities and equipment at the Center.

- Are you satisfied with the A/V support while attending events or using Center resources?