FALLS RUN COMMUNITY ASSOCIATION

Meeting Minutes:

Members Present: Jake Bernard, Don Horan, Chuck Strub, Jack Mounts, Harriet Schrader, Don Webb. Toni Brown was away.

Motion to approve and suspend the reading of the previous meeting by Chuck Strub Seconded by Jack Mounts. Passed.

2. Motion : That the Board of Directors authorize the treasurer, in consultation with the Finance Committee to direct Armstrong Management Services to purchase in early February, 2008 up to $200,000.00 in CDs at FDIC insured banks in amounts and durations to be determined by CD interest rates prevailing at that time. By Don Horan, seconded by Chuck Strub. Passed.

3: Motion: That we use the new forms that have been drafted for the community to renew or obtain new contracts. By Harriet Schrader, seconded by Jack Mounts. Passed

4: Motion: The Property and Grounds Committee cost out the assembly and placing of benches by Len Bailey. By Don Horan, seconded by Don Webb. Passed.

5: Motion that Sylva obtain 2 more proposals for Programmable Thermostats (5) with a lock out code to be controlled by the Activities Director and Property Manager. By Don Horan, seconded by Chuck Strub. Passed.

6: Motion: That the meeting be adjourned at 12:00 P.M. By Don Horan, seconded by Chuck Strub. Passed.

Late payment charges on the credit cards have been paid by Armstrong. The cards have been cancelled and attempts are being made to obtain a corporate card.

There will be a meeting of the Board and Committee Chairs at 10:00A.M. on February 6, 2008.

A new editor for the Gazette has been hired after the advertising for the position. The new editor is Susan Lazanov.

The ski trip has been rescheduled and the New Years party refund checks have been written.

The purchase of programmable thermostats with lock out code to keep the temperature more constant in the various rooms.

Work should begin on the automatic doors sometime in February with R.D. Samuels and Stanley Door.

The water damage insurance report has been received and the carpet is not salvageable. Your Floors is a company we are working with on the carpet.

Abby Construction is to start on the renovation of the damaged wood work and walls.

We have received a recommendation for a heater for the pool by Douglas Aquatics.

Jack Mounts reported on the Plantation /Lyons Blvd. traffic light. FRCA Board president Toni Brown made a presentation to the Traffic Commission of Stafford County in support of the community’s position regarding the installation of the traffic signal. Also in attendance with Toni Brown, were Jack Lynch, Bill Arnst, and Jake Bernard.

On Tuesday, January 15^th, Toni Brown, Jake Bernard, Don Horan and Jean Strub met with Armstrong Management Services to discuss concerns regarding some accounting practices. A list of the questions and concerns had been sent to AMS about a week before the meeting. There was also a request that higher level management be present. Present from AMS were Susan Manch, Regional Area Manager; Suzanne Allen, the financial team member assigned to FRCA accounting; Larry Ellis, Regional Director and Dennis Emison, Director of Accounting.

The concerns of the FRCA Board and the Finance Committee were addressed and the AMS staff was well prepared with information on all questions and proposed corrective actions to eliminate future similar problems.

The coupon books for the collection of assessments have been mailed to the FRCA members living in the Villas including those with electronic payments because Firstrust Bank did not have written authorization from the homeowners. Authorization forms were included in the mailings.

Estimates of the total cost of the December water damage as well as expected insurance reimbursement will have to be included in the December 2007 financial statements. If these estimates are not available by the end of January, then final adjustments will be made as part of 2007 audit.

Don Horan presented the 2 step process that is in place now and stated that it was not being used. Don edited the forms to make them easier to use. The information to be obtained by the committee or individual requesting the work should contain:

1. The statement of work that includes the quality required and the details of the work to be performed.

Property and Grounds: The question of the boundary areas for the Villas and the FRCA Common areas was discussed and the decision was for the two boards to meet and discuss and bring the issue to a close. It was not a matter for the property and Grounds Committee to decide.

Roads, Sidewalks, Street lights, and Mailboxes update for repairs will be updated in the spring. The street signs and the expansion joints that need to be repaired have been given to the Property Manager.

The county is satisfied with the work that has been done on the three dry ponds and they will continue to monitor them until the bond is released. Farrar will add topsoil to the low wet spots in Pond 4 and the work on the area of 3 rivers should start soon. Rip-rap will be added to the channel that runs behind Castlewood. Shenandoah will be told to mow the bottom of the dry ponds only 2 or 3 times a year. This is a requirement of the county’s SWM Maintenance program.

A section of the walking path that runs from Bridgewater to Birchleaf Court will be repaved by Pulte.

The bench project has been delayed because of pricing conflicts with Shenandoah. (SEE MOTION)

Wednesday February 13, 1-3P.M. is the date for the Master Plan Phase 1 meeting with Shenandoah and all interested residents are asked to attend.

Frank Burroughs, talked about letting some of our open spaces developed into natural areas, stating that grass and other plants generate oxygen while lawn mowers and weed whackers generate CO2. Natural areas will need fewer chemicals such as weed killers and fertilizers, thus saving money on common area maintenance, this will be discussed with Shenandoah. Frank also suggested that Blue Bird houses could be placed along the fringes of the community. Volunteers may want to purchase them and he would help install them.