FALLS RUN COMMUNITY ASSOCIATION

Meeting Minutes:

Members Present: Toni Brown, Don Webb, Harriet Schrader, Don Horan, Jack Mounts, Jake Bernard, Chuck Strub.

Others Present: Ann Jones, Activity Director; Sylva Southwell, Property Manager.

I: The meeting was called to order at 10:00am by the President of the Board, Toni Brown.

III: Announcements: All residents are reminded that the Fall schedule for trash pickup, Wednesdays ONLY, will start on 1 October 2008 and continue until 1 April 2009.

IV: Approve Minutes of the 10 September 2008 Meeting: Jack Mounts made a motion, seconded by Chuck Strub, to approve the Minutes of the 10 September 2008 Meeting of the Board as written. Approved 7-0.

a: Ann Jones, Activity Director, presented the following proposal for holiday hours for the Community Center to the Board:

1/ There was an incident at the Gladstone Gate involving a case of a resident following too closely behind another car which resulted in windshield damage when the gate arm struck the following vehicle.

2/ Modification work on the Middlebrook Gate waterfall is in progress and the waterfall should be operational this week.

3/ Residents are responding positively to the FR age census by returning the forms, as requested, and within the timeframe. Also, she will be writing the letter to go to those residents who have not responded by the due date.

4/ She will provide, on a monthly basis, an updated list of new FR homeowners and tenants and will pursue completed age forms for each.

5/ Political signs have been reported on front lawns within the community. The procedures being used to enforce the prohibition on political lawn signs were discussed.

a: As of 31 August financial reports have been received and contain no surprises. We have a $10,000 surplus as of that date.

b: Movement of funds to the accounts at Smith, Barney should continue. To do that, Don Horan made a motion, seconded by Don Webb, to approve the transfer of $150,000 from the FRCA Operating Funds money market account at Firstrust Bank to the FRCA Operation funds money market account at Smith Barney and the purchase of $150,000 of FDIC insured, short-term CDs through Smith Barney with maturities up to 90 days based on prevailing interest rates. Approved 7-0.

1/ The Committee wished to spend $5,000 contained in the 2008 budget for tree replacement to replace 13 trees planted originally by Del Webb/Pulte which have died and should be replaced to maintain the appearance of the community. Don Webb made a motion, seconded by Harriet Schrader, to authorize the Property & Grounds committee to proceed with the replacement of 13 trees as requested at a cost not to exceed the $5,000 contained in the 2008 budget. After discussion centering on including these 13 trees among those authorized in the Master Landscaping Plan Phase I purchase of 87 trees, the Board approved the motion, 6-1, Chuck Strub opposed.

2/ The Committee wished to proceed with some seasonal plantings around the Community Center and at the four gates to the community using funds contained in the 2008 budget. The Board deferred consideration until after the 29 September Special Budget meeting.

e: Elections: Jack Mounts noted that the FRCA Board election campaign begins on 6 October and that the “Meet the Candidates” meetings are on 5 November.

a: Status of changes to By-Laws: The Board discussed the status of the previously proposed changes to the By-Laws. Jack Mounts desires a full legal review of the changes due to recent Virginia legislation. Toni asked Jack to prepare a summary of changes and explanation of the need for the changes to accompany the revised Bylaws when submitted to the lawyer. Jack said he would do this.

b: Delinquency letter program: Don Horan briefed the Board on the current status of delinquency accounts processing. He noted that he cannot access any accounts for Villa residents in Connect or go back more than one year on any account. He also noted that he has not received any copies of delinquency letters processed by AMS.

a: The tall grass in the median at the Middlebrook entrance should be cut down as it obstructs driver’s vision. The Board asked the Property & Grounds Committee to look into this situation.

b: What are the limits on political canvassing in the community? Can people go door to door urging residents to vote? The Board felt this was a First Amendment issue and would not state that political canvassing could not be done; also there could be implications as a result of HR516. A resident stated it was believed that political canvassing was considered to be soliciting; however, the Board indicated "no solicitation" applied to businesses not soliciting.

c: Does the same apply to the FRCA Board elections? The Board felt the principle did apply.

Members Present: Toni Brown, Don Webb, Harriet Schrader, Don Horan, Jack Mounts, Jake Bernard, Chuck Strub.

Others Present: Ann Jones, Activity Director; Sylva Southwell, Property Manager.

I: The meeting was called to order at 10:00am by the President of the Board, Toni Brown.

III: Announcements: All residents are reminded that the Fall schedule for trash pickup, Wednesdays ONLY, will start on 1 October 2008 and continue until 1 April 2009.

a: Ann Jones, Activity Director, presented the following proposal for holiday hours for the Community Center to the Board:

2/ Modification work on the Middlebrook Gate waterfall is in progress and the waterfall should be operational this week.

3/ We have received one bid for the snow removal contract for this winter. AMS Fairfax office is calling other vendors.

5/ The debit card for the Property Manager is at AMS Fairfax office and will be picked up this week.

6/ The copying of the Community Center plans and inventory onto CDs has been completed and came in under budget.

8/ Residents are responding positively to the FR age census by returning the forms, as requested, and within the timeframe. Also, she will be writing the letter to go to those residents who have not responded by the due date.

9/ She will provide, on a monthly basis, an updated list of new FR homeowners and tenants and will pursue completed age forms for each.

10/ The painting of signs and signposts throughout the community has been completed.

11/ Gladstone Gate lighting: Several possible proposals are being sent in response to the Board’s request for more information.

12/ The Pulte legal department is handling matters regarding the Legend Gate easement issue and the ownership/easement issue concerning Gladstone Drive.

14/ Political signs have been reported on front lawns within the community. The procedures being used to enforce the prohibition on political lawn signs were discussed.

a: As of 31 August financial reports have been received and contain no surprises. We have a $10,000 surplus as of that date.

e: Elections: Jack Mounts noted that the FRCA Board election campaign begins on 6 October and that the “Meet the Candidates” meetings are on 5 November.

a: The tall grass in the median at the Middlebrook entrance should be cut down as it obstructs driver’s vision. The Board asked the Property & Grounds Committee to look into this situation.

c: Does the same apply to the FRCA Board elections? The Board felt the principle did apply.