FALLS RUN COMMUNITY ASSOCIATION, INC

Minutes of the Annual Meeting of the FRCA

19 November 2008

Members Present:  Toni Brown, Don Webb, Harriet Schrader, Don Horan, Jack Mounts, Jake Bernard, Chuck Strub

Members Absent:  None

Others Present:  Susan Manch, Armstrong Management; Ann Jones, Activities Director; Debbie Sutton, Property Manager.

I.  The Annual Meeting of the Falls Run Community Association was called to order at 7:00pm by the Board President, Toni Brown.

II.  Open Forum:  There were no comments during this open forum.

III.  Don Webb made a motion, seconded by Jack Mounts, to accept the minutes  of the Annual Meeting of 3 December 2007 as written.  Approved 7-0.

IV.  Motion to provide resident access to Financial Statement on ArmstrongConnect:  Don Horan moved, seconded by Harriet Schrader, that the access for the monthly financial document called “Financial Statement” on ArmstrongConnect be changed so that anyone with access to the FRCA area of ArmstrongConnect can download the Financial Statement file.  Approved 7-0.

V.  Reports – Review of 2008:

               a.  Activities Director:  Ann Jones reported that:

                              1/  Travel:  26 trips had been planned.  Three were canceled for various reasons.  948 residents and their guests or families participated in these events.  2009 looks to be at least as busy a year.

                              2/  Social:  42 social events took place of which 17 [41%] were free events.  A total of 3,143 people attended the events.  In addition, 457 flu shots were given in three sessions.  Also, 176 residents attended the Holiday Celebration at the Riverside.

                              3/  The Gazette has continued to improve under the leadership of Suzanne Lazanov.  24 new businesses advertised with us this year.

               b.  Property Manager:  Ms Sutton introduced herself and gave a brief biography touching upon her 20 years experience in the field of property management.

               c.  Treasurer:  Don Horan described the role of the Finance Committee in some detail.  He noted that FRCA had completed the move of our assets to Smith Barney during the year and that we were able to get higher yielding investments as a result.  He also detailed the process used for the development of the 2009 Budget.

               d.  Covenants Committee:  Jake Bernard reported that the Committee had held one hearing during the year and the dispute was resolved.

               e.  Community Center Committee:  Toni Brown reported that the Committee was involved in the major repairs due to the sprinkler system malfunction, pool contracts reviews and other activities to enhance the residents enjoyment of the Community Center.

               f.  Property & Grounds Committee:  Don Webb reported that the Committee had worked extensively with Pulte/Del Webb and Stafford County on issues relating to the Storm Water Management Ponds to try to ensure that all needed work was accomplished prior to our takeover of their management.  He commended the Committee for their work in using the Master Landscaping Plan to enhance the community’s appearance.

               g.  Modifications Committee:  Chuck Strub noted that applications for changes to residences were down to 5-10 per month from the 25 per month rate in 2007.  He also discussed the resale home inspection program which the committee’s members had agreed to undertake.

               h.  Elections/Communications Committees:  Jack Mounts thanked all of the Committee members for their service and noted that:

                              1/  The Communications Committee had worked on implementing the ArmstrongConnect system during the year.  This system was designed for our residents use and is now available to all residents.  He noted the Alert system was tested twice.

                              2/  The Elections Committee managed their fourth Board of Directors election with a 61% turnout.  357 of 582 homeowners voted as did 116 of 199 Villa owners.

               i.  Villas:  Harriet Schrader reported that both Boards had worked together to resolve a number of outstanding issues.  Mentioned were FRCA dues, outstanding debt obligations and the maintenance of common areas.

VI.  Old Business:  None.

VII.  New Business:

               a.  Announcement of election results:  It was announced that Dan Owens, Bill Barnes and Tom Whalen had been elected to two year terms on the Board of Directors.

               b.  Don Webb made a motion, seconded by Don Horan, to accept and make official the results of the election of members of the Board of Directors.  Approved 7-0.

               c.  It was announced that the next meeting of the FRCA Board of Directors would be held at 9:30am, Wednesday, 26 November 2008.  The first order of business would be the election of officers for the coming year.  The Vice President and Treasurer of the Board are still in place and will conduct Association business as usual until the next meeting.

VIII.  Farewells – Outgoing Directors:  Jake Bernard, Vice President, presented a plaque to Toni Brown, Chuck Strub and Don Webb thanking them on behalf of the Association’s membership for their service on the Board of Directors.  Each of the outgoing Directors made brief remarks regarding their service.  The outgoing Directors received a standing ovation from the membership.

IX.  Open Forum:  The following topics were discussed at the open forum:

               a.  The Property & Grounds Committee was thanked for their work in getting additional trees and benches placed throughout the community.

               b.  The Board and outgoing Directors were thanked again for their service to the community.

               c.  The Board was thanked for its work to obtain the traffic signal at the Plantation/Lyons corner and for the additional lighting at the Gladstone gate.

X.  Adjournment:  Don Horan made a motion, seconded by Chuck Strub, to adjourn the meeting at 8:05pm.  Approved 7-0.

               /s/

THOMAS J. WHALEN

Recorder

By:  Donald M. Horan, President

               I attest that the foregoing minutes were accepted and approved by the Board of Directors at the duly called Annual Meeting of the Falls Run Community Association on 2 December 2009.

By:  Thomas J. Whalen, Secretary