Minutes

Meeting of the FRCA BOD & Committee Chairs 26 January 2009

BOD Members Present: Don Horan, Tom Whalen, Dan Owens, Harriet Schrader, Jack Mounts, Jake Bernard.

BOD Members Absent: BillBarnes

Committee Chairs Present: Norm Kolb, Communications; Margie Kramer, Elections; Jo Schmidt, Community Center; Casey Naatjes, Finance; Cindy Horan; Property & Grounds

Committee Chairs Absent: Marvin Wagner, Covenants [represented by Margie Kramer];

Chuck Heath, Modifications [represented by Joan Bitely]

Others Present: Ann Jones, Activities Director; Debbie Sutton, Property Manager.

I: The meeting was called to order in Conference Room 1, Falls Run Community Center, at 10:00am by Jack Mounts who explained that the main objective of the meeting was to brief the Board on committee 2009 initiatives and to identify committee concerns that may prevent getting the job done efficiently.

n: Committee Briefings:

a: Modifications: Joan Bitely discussed several on-going programs and identified obtaining a new Chair for the Committee, lack of adequate records to develop baseline of properties in Falls Run, enforcement actions against violators, handling ofpre-sale inspections and turnover in the Committee Chair position as issues requiring Board action.

b: Finance: Casey Naatjes identified implementation of our Delinquency Policy as a concern and indicated that contract procedures must be followed to be effective.

c: Property & Grounds: Cindy Horan discussed a number of initiatives in progress.

d: Covenants: Margie Kramer did not identify any issues for consideration.

e: Elections: Margie Kramer asked that changes be made to the nomination and notification dates in the Election Policy and the FRCA By-Laws to accommodate lessons learned in past Board elections.

f: Communications: Norm Kolb noted that the committee will present its recommendations concerning the Falls Run Alert System at the 11 Feb BOD meeting and that work is starting on a new resident directory.

g: Community Center: Jo Schmidt identified electricity cost in the indoor pool area and replacement chairs for the Community Center as issues for resolution.

h: Social & Travel: Ann Jones discussed the frequency of these meetings between the Board and Committee Chairs and suggested a set schedule.

Minutes - 26 Jan BOD/Chairs Mtg

i: Property Manager: Debbie Sutton noted that the lack of coordination in the timing of committee and board requests and projects was of concern.

Ill: Board Comments/Actions:

a: Frequency of Board/Committee Chair meetings: It was decided that a schedule of quarterly meetings would be developed with the next meeting to be held in April 2009.

b: Membership on committees: Several members of the Board expressed concern about the reasons for committee membership turnover.

c: Changes to By-Laws: The Board noted that a set of proposed changes were currently being prepared for legal review and that any other changes necessary could be incorporated at this time.

d: Don Horan noted that the Board President was the designated point of contact between the Board, Committees and the Property Manager and asked that all requests/taskings be routed thru him.

e: Don Horan noted that the Community Center Committee is responsible for oversight of the tennis courts, as well as the outdoor pool.

IV: The meeting was adjourned at 12:40pm by unanimous consent.

THOMAS J. WHALEN Secretary

 

FALLS RUN COMMUNITY ASSOCIATION, INC.

Minutes of Board of Directors meeting of 14 January 2009

 

__________________/s/__________________________________

by: Donald M. Horan, President