Minutes

Meeting of the Falls Run Community Association Board of Directors

28 January 2009

 Members Present: Don Horan, Dan Owens, Bill Bames, Tom Whalen, Jake Bernard, Harriet Schrader

Members Absent: Jack Mounts

Others Present: Ann Jones, Activities Director; Debbie Sutton, Property Manager; Susan Manch, Armstrong Management.

I; The meeting was called to order in Conference Room 1 of the Falls Run Community Center at 10:00am by the President, Don Horan.

II: Presentation by Shenandoah Landscape Services: Postponed until 25 February due to inclement weather.

ffl: Open Forum: No comments were made at this time. IV: Announcements:

a: There was a recent letter in The Free-Lance Star which praised a resident of Falls Run, John Lynch, for his work regarding the traffic light at Plantation Drive and Gladstone Drive.

b: The Board met with the Committee Chairs on Monday, 26 January, and will hold similar meeting on a quarterly basis with the next meeting in April 2009.

V: Bill Barnes made a motion, seconded by Dan Owens, to waive the reading and approve the minutes of the 14 January 2009 meeting as written. Approved 6-0.

VI: Management Report: Debbie Sutton reported:

a: Gladstone gate street light installation: The fixture has not been received. b: Contracts status: The board was briefed on the pool proposals and the indoor

pool plant proposal.

c: Lot 9 easement: Debbie requested a letter from our attorney to Del

Webb/Pulte to expedite action. Bill Barnes made a motion, seconded by Harriet

Schrader, to leave the situation on the monument as is for the time being until further

actions by Del Webb/Pulte. After discussion, the motion was approved, 5-1 [Don Horan

opposed].

d: Fitness Center TV Audio Transmitters: Other vendors are being sought. e: Age Verification Census Form: FRCA is 96% compliant. The Board directed

that efforts be directed towards preventing non-age qualified residents from moving into

Falls Run.

Minutes - 28 Jan BOD Meeting

f: Pond Maintenance: Vendors are submitting bids, several in hand with at least 2 more to be received.

g: Temporary Administrative help: About 50% complete.

VII: Activity Director's Report: Ann Jones reported:

a: A billing process for Gazette ads has been prepared.

b: Activity cards remain an open issue.

c: A Request for Action on a standard Trips Policy will be forthcoming.

Vffl: Treasurer's Report: Bill Barnes reported:

a: The transition of our accounts from Smith Barney to Merrill Lynch is proceeding.

b: Briefed all present on our present Delinquency Policy. c: The December 2008 Financial Reports had not yet been received from AMS.

DC: Committee Reports:

a: Villas Liaison: Attended the last Villas Board meeting where their LAND PLAN was presented.

b: Covenants: No report.

c: Community Center: No report.

d: Property & Grounds: No report.

e: Modifications: A new chair for the Committee is needed 1 Feb.

f: Elections: No report.

g: Communications: A new resident's directory should be out in the May/June 2009 timeframe.

h: Finance: No report.

i: Committee on policy for transition to new Board: Waiting on Marvin Wagner's return.

j: Ad-Hoc Waterfall Committee: a maintenance proposal has been received and is being reviewed.

X: Old Business:

' s.

a: Community Center Sunday Hours: Dan Owens made a motion, seconded by Tom Whalen, to change the Sunday hours of operation for the Community Center to 8am

- 7pm effective 8 February 2009. After discussion, the motion was approved 6-0.

XI: New Business:

a: Contract proposals for indoor and outdoor pools: Dan Owens made a proposal, seconded by Jake Bernard, to accept unnumbered proposals from Douglas Aquatics for indoor pool maintenance in the amount of $9,900 and outdoor pool

Minutes - 28 Jan BOD Meeting

operation and maintenance in the amount of $19,000. After discussion, the motion was approved 6-0.

b: Contract proposals for care of indoor plants: Tom Whalen made a motion, seconded by Dan Owens, to terminate the present contract with The Plant Service for care of indoor plants in the pool and spa area. After discussion, the motion was approved 6-0. In addition, the Board requested that the Community Center Committee investigate the use of artificial plants in the pool and spa.

c: Tree pruning proposal: The Property & Grounds Committee recommends seeking additional bidders and the Board deferred consideration until the 11 February meeting.

d: Use of Falls Run Alert system: The Board deferred consideration of this item until the 11 February meeting due to the absence of Jack Mounts.

XII: Open Forum: The following topics were raised during the open forum;

a: Delinquency enforcement.

b: Letters to delinquent residents.

c: Number of televisions sets needed in the Fitness Center.

d: Waterfall appearance. Several residents praised the current appearance.

XIII: Adjourn to executive session: At 11:50am, Harriet Schrader made a motion, seconded by Tom Whalen, to adjourn to executive session after a ten minute recess to discuss personnel matters. Approved 6-0.

XTV: The Board convened in executive session at 12;00pm to discuss personnel matters. No actions were taken by the Board as a result of this discussion. Harriet Schrader made a motion, seconded by Jake Bernard, to reconvene in open session. Approved 6-0.

XV: The Board reconvened in open session at 1:10pm, announced that no actions were taken as a result of the executive session and adjourned by unanimous consent.

THOMAS J. WHALEN Secretary

I attest that the foregoing minutes were accepted and approved by the Board of Directors at

a duly called meeting of the Board of Directors on 28 January 2009.

________________________________/s/____________________

By: Thomas J. Whalen, Secretary