Minutes
Meeting of the Falls Run Community Association Board of Directors
11 February 2009
Members Present: Don Horan, Dan Owens, Bill Barnes, Tom Whalen, Jack Mounts, Harriet Schrader, Jake Bernard
Members Absent: None Others Present: Ann Jones, Activities Director; Debbie Sutton, Property Manager
I: The meeting was called to order at 7:00pm in Conference Room 1 of the Community Center by the President, Don Horan.
II: Open Forum: No discussion. m: Announcements:
a. Shirley Sommer has assumed the position of Chair, Modifications Committee.
b. Jeffrey Koger has been sentenced to 66 months in prison and a $2,000,000 fine and restitution for fraud.
IV: Previous Meeting Minutes:
a: Harriet Schrader made a motion, seconded by Jack Mounts, to waive the reading and accept as written the minutes of the 26 January 2009 meeting of the Board of Directors and Committee Chairs. Approved 7-0.
b: Dan Owens made a motion, seconded by Bill Bames, to waive the reading and accept as written the Minutes of the 28 January 2009 meeting of the Board of Directors. Approved 7-0.
V: Property Manager's Report: Among other items, Debbie Sutton reported that:
a: The indoor and outdoor pool contracts with Douglas Aquatics have been signed.
b: The present contract with The Plant Service has been cancelled and will expire on 31 March.
c: The new streetlight on Gladstone Drive has been installed.
d: There is no new information on the status of the Lot 9 easement.
VI: Activities Director's Report: Ann Jones reported that:
a: The 2009 Activities Calendar has been published and is available on the website. b: Del Webb/Pulte Celebrate residents will be offered unused seats on planned trips if no Falls Run
residents have signed up for the trip. Vn: Treasurer's Report: Bill Bames reported that:
a: The December 2008 financial reports have been received.
b: The proposed Cash Infusion Procedure will be distributed to the Board for consideration at the next meeting.
c: The December Delinquency Rate was 1.08% and comprised 30 residents 30 days past due, 14 residents 60 days past due and 3 residents 90 or more days past due.
d: The movement of our accounts from Smith Barney to Merrill Lynch will take another 7-10 days to complete.
VIII: Committee Reports:
a: Villas Liaison: Nothing to report. b: Covenants: The Committee will meet at 11:00am, 12 February,
c: Community Center: The Committee is working on a number of energy conservation measures and other initiatives.
d: Property & Grounds: The Committee will meet at LOOpm, 12 February.
e: Modifications: The Committee is in need of new members; both for the committee itself and to conduct pre-sale inspections on an as-required basis.
f: Elections: No report.
g: Communications: No report
h: Finance: Presented a handout summary of our 31 December financial position.
i: Committee on policy for annual transition to new Board: Will be meeting with the Covenants Committee at 11:00am, 12 February. The goal for completion of the policy is not later than 1 August 2009.
j: Ad-Hoc Waterfall Committee: Dan Owens made a motion, seconded by Harriet Schrader, to accept the Virginia Water Gardens proposal in the amount of $1800 for regular maintenance of the waterfall. Approved 7-0 after discussion.
IX: Old Business:
a: Tree Pruning Proposals: The FRCA has received proposals from Shenandoah Landscaping Services, Goodfellows, and Bartlett Tree Service. The Property & Grounds committee reviewed the proposals and recommends the Bartlett fixed price proposal to the Board. Tom Whalen made a motion, seconded by Jake Bernard, to accept all options of the Bartlett Tree Service fixed price proposal for tree pruning services in the total amount of $5465. After discussion, the motion was approved 7-0.
b: Proposed By-Laws: The Board discussed options for proceeding with the revision of the present FRCA By-Laws. The Board determined that the logical next step was a review by the Covenants Committee and directed
that course of action.
c: Mosquito Abatement Proposals: FRCA has received two proposals for mosquito abatement during the period March - October 2009. Dan Owens made a motion, seconded by Jake Bernard, to accept the Triple S proposal to provide mosquito abatement services for the months of March - October 2009 at a cost of $395 per month. After discussion, the motion was approved 7-0.
X: New Business:
a: Results of Age Verification Census: Tom Whalen made a motion, seconded by Jake Bernard, that the Falls Run Community Association Board of Directors recognize and certify that the recently conducted age verification census in Falls Run shows that 96% of our housing units have a resident 55 years of age or older and thus the requirement in the Federal Housing for Older Persons Act of a minimum of 80% age-qualified occupancy is exceeded. After discussion, the motion was approved 7-0.
b: Conserving electricity in the Community Center: Deferred until the 25 February meeting.
c: Proposal for maintenance of waterfalls at Middlebrook entrance: See paragraph 8j, above.
d: Falls Run Alert System: Deferred until the 25 February meeting.
e: Board - Committee Chairs meeting of 26 January: Deferred until the 25 February meeting. The next meeting of the Board and Committee Chairs will take place during the month of April 2009 at a time and date to be determined. Tom Whalen will be the Board Point of Contact for this meeting.
XI: Open Forum: The following topics were mentioned during the open forum:
a: Falls Run Delinquency Policy.
b: Closing hours of the Community Center on Saturday and Sunday evenings.
c: Sidewalk drop-offs.
d: Lot 9 easement.
e: Responsibility for sidewalk maintenance.
f: Age census process.
XII: Adjournment: At 9:00pm, Jake Bernard made a motion, seconded by Tom Whalen, to adjourn. Approved 7-0.
THOMAS J. WHALEN Secretary
FALLS RUN COMMUNITY ASSOCIATION, INC.
Minutes of Board of Directors meeting of 11 February 2009
_____________________________/s/_____________
By: Donald M. Horan, President
I attest that the foregoing minutes were accepted and approved by the Board of Directors at a duly called meeting of the Board of Directors on 25 February 2009.
__________________/s/________________
By: Thomas J. Whalen, Secretary