FALLS RUN COMMUNITY ASSOCIATION

Members Present: Don Horan, Dan Owens, Bill Bames, Tom Whalen, Jack Mounts, Harriet Schrader, Jake Bernard

I: The meeting was called to order in Conference Room 1 of the Falls Run Community Center by the Board President, Don Horan at 10:00am.

II: Presentation by Shenandoah Landscape Services: Gordon Ashley and others made a short presentation to the Board regarding the landscaping work anticipated for this year and the status of our landscaping in general. After the presentation, they answered questions from the Board and the audience.

IV: Announcements: The present landscaping maintenance contract with Shenandoah Landscape Service expires on 31 December 2009. Your thoughts regarding our requirements for this service are appreciated.

V: Minutes of the 11 February Meeting: Jack Mounts made a motion, seconded by Dan Owens, to waive the reading and accept the minutes of the 11 February 2009 Board meeting as written except that paragraph VIb as reads "Del Webb/Pulte Celebrate residents will be offered unused seats on planned trips if no Falls Run residents have signed up for the trip" should be changed to read "VIb: Celebrate residents will be offered unused seats on some planned trips once Falls Run residents have had appropriate time to sign up." The motion was APPROVED 7-0.

a: Status of contracts for HVAC maintenance. Fitness Center equipment maintenance and TV transmitters in the Fitness Center.

a: The transfer of our assets from Smith Barney to Merrill Lynch has been completed.

b: The 31 January delinquency rate was 1.07%. This reflected 151 residents overdue 30 days, 12 overdue 60 days and 13 overdue 90 days or longer.

c: Bill Bames made a motion, seconded by Harriet Schrader, to purchase one FDIC insured CD in the amount of $50,000 with a thirty day maturity and a second, similar CD for a 60 day maturity using our Operating Funds. After discussion, the motion was APPROVED 7-0.

a: Villas Liaison: Harriet Schrader attended the 16 February Villa Board meeting. They have developed a 2009 Priority list for the Villas. Also, overnight parking on the street has been noticed as a problem.

c: Community Center: Jo Schmidt reported that the committee has been working on various energy conservation measures which are being presented in New Business. Also, new chairs for the card room and main area of the center are being pursued.

d: Property & Grounds: Cindy Horan reported that Chuck Heath would head the sub-committee to develop the Statement of Work for the new landscape maintenance contract and that Ann Graf would head the Plantings sub-committee. She also noted that Farrar would be working in the Three Rivers area during March and April at Del Webb/Pulte's direction.

e: Modifications: Shirley Sommer reported that two additional people have volunteered to be trained to do pre-sale home inspections and one person has joined the committee itself.

i: Ad Hoc Committee on policy for transition to new board: Jake Bernard reported that the committee met on 24 February and anticipates having a preliminary draft of a policy for review by the Board at the next meeting.

j: Ad Hoc Waterfall Committee: Dan Owens noted that they are working on proposals for plantings around the waterfall.

a: Indoor plants proposals: No action will be taken at this time. XI: New Business:

a: Falls Run Alert System: The Board discussed the results of the two trials of the system, heard a report from Jack Mounts and reviewed the report of the Communications Committee. After discussion, the following actions were taken by the Board:

1/ Jack Mounts made a motion, seconded by Harriet Schrader, that the Falls Run Alert System be used in both e-mail and audio modes for emergency alerts and selected informational messages after approval of the message by the Board President or Directors. The motion was NOT APPROVED by a vote of 3-4 [Don Horan, Dan Owens, Jake Bernard, Tom Whalen opposed].

2/ Jake Bernard made a motion, seconded by Tom Whalen, that the Falls Run Alert System be used in e-mail mode only for emergency alerts and selected informational messages after approval of the message by the Board President or Directors. The motion was APPROVED 7-0.

b: Cash Infusion Procedure: The Board reviewed the proposed Cash Infusion Procedure for the Falls Run

Community Center. After discussion. Bill Bames made a motion, seconded by Dan Owens, to adopt the proposed

c: Maintenance ofhomeowner's retaining walls: Consideration of this item was deferred.

d: Board - Committee Chairs meeting of 26 January: Consideration of this item was deferred.

e: Conserving electricity in the Community Center: The Board took the following actions regarding this

1/ Dan Owens made a motion, seconded by Harriet Schrader, to approve the 22 February Request for Action submitted by the Community Center Committee for three items of electrical work within the Community Center and accept the proposal by O'Toole Electrical in the amount of $880 to perform this work. The motion was APPROVED 7-0.

2/ Dan Owens made a motion, seconded by Bill Bames, to approve the 22 February Request for Action submitted by the Community Center Committee to install a 120 volt electrical outlet at the tennis court and to accept the proposal by OToole Electrical in the amount of $285 to perform this work. The motion was APPROVED 7-0.

3/ Dan Owens made a motion, seconded by Harriet Schrader, to approve the 20 February Budget Request submitted by the Community Center Committee to purchase an armoire for the Community Center from Simms Furniture Company at a cost to FRCA of $782.95. The motion was APPROVED 7-0.

XIII: Adjourn to executive session: At l:05pm, Tom Whalen made a motion, seconded by Jake Bernard, to adjourn to executive session. The motion was APPROVED 7-0.

XIV: Executive session: The Board discussed the following topics during the executive session without taking any actions or reaching any decisions:

XV: Reconvene in open session: At l:47pm, Harriet Schrader made a motion, seconded by Jake Bernard, to reconvene in open session. The motion was APPROVED 7-0.

XVI: Open session: The Board President announced the events of the executive session as indicated in paragraph XIV above.

XVII: Adjournment: At l:50pm, Jake Bernard made a motion, seconded by Bill Bames, to adjourn. The motion was APPROVED 7-0.

FALLS RUN COMMUNITY ASSOCIATION, INC.

Minutes of Board of Directors meeting of 14 January 2009

__________________/s/__________________________________

by: Donald M. Horan, President

I attest that the foregoing minutes were accepted and approved by the Board of Directors at