FALLS RUN COMMUNITY ASSOCIATION, INC.

Minutes of the Meeting of the Board of Directors and Committee Chairs

20 April 2009

BOD Members present:  Don Horan, Dan Owens, Tom Whalen, Bill Barnes, Jack Mounts, Jake Bernard.

BOD Members absent:  Harriet Schrader.

Committee Chairs present:  Marvin Wagner, Casey Naatjes, Cindy Horan, Shirley Sommer, Margie Kramer, Jo Schmidt.

Committee Chairs absent:  Norm Kolb.

Others present:  Ann Jones, Activity Director; Debbie Sutton, Property Manager.

I:  The meeting was called to order at 10:00am in Conference Room 1 of the Community Center by the President, Don Horan.

II:  Announcements:

                a:  Call for 2010 budget:  The committee chairs were briefed on the procedures being used for inputs to the 2010 FRCA budget.  Committee inputs are due to the Finance committee by 15 July 2009.

III:  Old Business:  The following topics were discussed at length:

                a:  Should time limits be placed on Committee Chairs?  Discussion centered around the need to have fresh ideas and viewpoints within committees and a consensus was reached that formal time limits on service as a committee chair were not needed to achieve this goal.  During this discussion, Jo Schmidt stated that he would step down as Community Center Committee Chair upon the appointment of his successor.

                b:  Should time limits be placed on concierges?  Discussion was focused upon performance and removal of unproductive employees.  The consensus view was that procedures exist to evaluate performance of concierges and effect removal if necessary. 

                c:  What should the committee role be in monitoring AMS operations in support of Falls Run?  Discussion centered upon contracting procedures and the use of the AMS Contract Team to assist our committees and Property Manager.  The consensus view was that our present procedures/process was effective and efficient and did not need to be changed at this time.

                d:  What are various approaches to enforcement of rules and regulations in the Community Center [eg: card and access systems]?  Discussion focused upon use of card systems and the fact that the requirement to control access to the Community Center through use of activity cards cannot be met at this time.  After discussion, the Board by acclamation directed the formation of an ad-hoc Activity Card Review Committee to be chaired by Ann Jones.  Tom Whalen agreed to be the Board liaison to the committee.  The committee was asked to report their findings to the Board by the end of June 2009.

IV:  New Business:

                a:  Where do we see Falls Run in five to ten years?  Deferred until the next meeting.

V:  Adjournment:  At 12:05pm, the meeting was adjourned to permit the Board to convene in executive session to discuss a matter regarding an ex-resident of the community.

VI:  At 12:20pm, the Board re-convened in open session, announced that no decisions had been reached during the executive session and that guidance had been provided to the Activity Director and Property Manager regarding how to proceed in the matter discussed. 

VII:  The Board announced that the next Board of Directors – Committee Chairs meeting will be scheduled at a convenient date/time during the month of July 2009.

VIII:  At 12:25pm, the Board adjourned by acclamation.

THOMAS J. WHALEN

Secretary

FALLS RUN COMMUNITY ASSOCIATION, INC.

Minutes of Board of Directors – Committee Chairs Meeting

20 April 2009

By:  Donald M. Horan, President

                I attest that the foregoing minutes were accepted and approved by the Board of Directors at a duly called meeting of the Board of Directors on 13 May 2009.

By:  Thomas J. Whalen, Secretary