FALLS RUN COMMUNITY ASSOCIATION, INC.

Minutes of the Meeting of the Board of Directors

25 November 2009

Members Present:  Don Horan, Bill Barnes, Harriet Schrader, Jack Mounts, Jake Bernard

Members Absent:  Dan Owens, Tom Whalen

Others Present:  Ann Jones, Activities Director; Debbie Sutton, Property Manager

I.  The meeting was called to order at 10:00am in Conference Room 1 by the President, Don Horan.

II.  Open Forum:  There were no comments during this open forum.

III.  Announcements:

               a.  The monthly assessment will increase to $157.00 per month effective 1 January 2010.

               b.  Voting for Directors is underway and balloting ends at 2:00pm, 30 November 2009.

               c.  The FRCA Annual Meeting will be held at 7:00pm, 2 December 2009, in the Community Center.

IV.  Minutes of 11 November 2009 Meeting:  A motion was made by Bill Barnes, seconded by Jack Mounts, to waive the reading and approve as written the minutes of the meeting of 11 November 2009.  The motion was APPROVED 5-0, Dan Owens and Tom Whalen absent.

V.  Individual Reports:

               a.  Management Report:  Debbie Sutton reviewed the status of contracts in progress.  Also, she noted that the irrigation system maintenance proposals are being reviewed by the Property & Grounds Committee, the proposals for the indoor and outdoor contracts and for termite control/prevention for the Community Center are being reviewed by the Community Center Committee.  Fall tree planting and FRCA owned railing repair and painting are in progress.

               b.  Activities Director:  Ann Jones reviewed upcoming activities and noted that holiday decorating will begin on 30 November.  She also reported that to date 481 new Activity Cards had been issued to residents.

               c.  Secretary:  No report.

               d.  Treasurer:  A motion was made by Bill Barnes, seconded by Harriet Schrader, that the Operating Fund AMEX Centurion Certificate of Deposit which matured on 19 November 2009 be reinvested in a 90 day term CD, and also that the Operating Fund National City Bank Certificate of Deposit which matured on 16 November 2009 be reinvested in a 120 day term CD.  The motion was APPROVED 5-0, Dan Owens and Tom Whalen absent.  The Millennium Bank Replacement Reserve Certificate of Deposit was discussed with no action taken at this time.

               e.  Villa Liaison:  The Villa’s Annual Meeting was held on 12 November 2009.  Sanya Warren-Ham was elected to the Villa Board to replace Sherri Burke whose term had expired.

VI.  Committee Reports:

               a.  Communications:  No report.

               b.  Community Center:  No report.

               c.  Covenants:  No report.

               d.  Election:  No report.

               e.  Finance:  No report.

               f.  Modifications:  No report.

               g.  Property & Grounds:  Inventorying of all Falls Run trees is in progress.  Plans are being made for spring replanting as needed.

               h.  Ad Hoc Activity Card Review Committee:  Card issue is in progress.  Policy for using cards will be ready by 1 January.  Concierges have been briefed on procedures.

               i.  Ad Hoc Committee for Enforcement Document:  The proposed, recommended revision of the FRCA Design Guidelines [draft 4] is being sent to the Board for action.

VII.  Old Business:

               a.  Design Guidelines revision:  Action on the proposed revision was deferred.

               b.  Policy for activity cards and guest passes:  See paragraph VIh above.

               c.  Revision of Application for Changes and Improvements [Single Family Homes]:  A motion was made by Jack Mounts, seconded by Bill Barnes, to approved the Application for Changes and Improvements form for single family homes and its instruction sheet.  The new forms will be available on the website and from the concierge.  The motion was APPROVED 5-0, Dan Owens and Tom Whalen absent.

               d.  Termite treatment for Community Center:  Proposals are being reviewed by the Community Center Committee.

               e.  Irrigation maintenance proposals:  Irrigation maintenance proposals are being reviewed by the Property & Grounds Committee.

               f.  Maintenance of railings atop FRCA retaining walls:  A draft Administrative Resolution designating responsibility for maintenance of retaining walls and railings has been submitted to the Board.

VIII.  New Business:

               a.  Waterfall Maintenance Proposal:  A motion was made by Bill Barnes, seconded by Harriet Schrader, to accept the Virginia Water Gardens proposal, 19 November 2009, for twice monthly specified maintenance service for $150 per month.  The motion was APPROVED 5-0, Dan Owens and Tom Whalen absent.

               b.  Availability of contracts on ArmstrongConnect:  A motion was made by Bill Barnes, seconded by Jack Mounts, to maintain the procedure in place to make available to residents all documents including contracts, but excepting those documents which may be legally restricted, by means of a paper copy provided by the Property Manager in a timely manner; with a log kept in the Property Manager’s office to identify the document delivered and to be signed by the recipient.  Also, contracts will not be available from ArmstrongConnect for the residents.  The motion was APPROVED 5-0, Dan Owens and Tom Whalen absent.

IX.  Open Forum:  The following topics were discussed during this open forum:

               a.  Cox cable contract.

               b.  Design Guideline editing corrections.

               c.  Time schedule for walls and railing repairs.

X.  At 12:05pm, the meeting was adjourned by acclamation.

               /s/

JEAN LAVELLE

Recorder

FALLS RUN COMMUNITY ASSOCIATION, INC.

By:  Jake P. Bernard, President

               I attest that the foregoing minutes were accepted and approved by the Board of Directors at a duly called meeting of the Board of Directors on 9 December 2009.

By:  Thomas J. Whalen, Secretary