FALLS RUN COMMUNITY ASSOCIATION, INC.

Minutes of the FRCA Annual Meeting

2 December 2009

Board Members Present:  Don Horan, Dan Owens, Tom Whalen, Harriet Schrader, Jack Mounts, Jake Bernard

Board Members Absent:  Bill Barnes, Piper

Others Present:  Ann Jones, Activities Director; Debbie Sutton, Property Manager

I.  The Annual Meeting of the Falls Run Community Association was called to order at 7:00pm in Conference Room 1 of the Community Center by the President, Don Horan.

II.  Open Forum:  The following topics were discussed during this open forum:

               a.  Friends of the Library renewal notices were sent in error.

               b.  The procedure for election of Board officers was explained.

               c.  The Board was thanked for its’ service over the past year.

III.  Minutes of previous Annual Meeting:  A motion was made by Jake Bernard, seconded by Jack Mounts to waive the reading and approve as written the minutes of the Annual Meeting of 19 November 2008.  The motion was APPROVED 6-0, Bill Barnes absent.

IV.  Review of 2009:

               a.  Property Manager:  Debbie Sutton reviewed the major projects completed and administrative actions undertaken during the year.

               b.  Activities Director:  Ann Jones reviewed the year’s activities and noted in particular:

                              1/  31 paid Social events attracted over 1700 participants.

                              2/  23 Travel events had 1222 participants.

                              3/  Total travel and social activity totaled over $140,000.

               c.  Treasurer:  Don Horan reported that the Association will finish the year in excellent financial condition and discussed our current investments.

               d.  Secretary:  Tom Whalen noted the progress made in publishing standardized Administrative Resolutions and noted that the FRCA website link had been reactivated to facilitate communications with the Board.

               e.  Communications/Election Committees:  Jack Mounts reviewed the year’s activities and noted the publication of a new Falls Run Directory by the Communications Committee as well as discussing the excellent work of the Election Committee handling an election with 492 of 781 [62.9%] of the membership participating.   He also reviewed the current status of the efforts undertaken by the Ad Hoc Committee on Enforcement.

               f.  Covenants Committee:  Jake Bernard noted the committee had held one hearing and the issue was resolved to the resident’s satisfaction.

               g.  Community Center Committee:  Dan Owens reviewed the year’s activities.

               h.  Finance Committee:  Don Horan reviewed the committee’s work during the year and noted their dedicated efforts on behalf of the community.

               i.  Modifications Committee:  Don Horan noted that the committee had approved 139 applications during the year as well as forming resale inspection teams and working on the revision of the Design Guidelines.

               j.  Property & Grounds Committee:  Tom Whalen reviewed the year’s activities and noted the significant savings to the community achieved as a result of the new common grounds maintenance contract.

               k.  Villas Liaison:  Harriet Schrader discussed the year’s activities noting in particular the joint awards of snow removal contracts.  She also relayed the results of the Villa Board’s organizational meeting held on 1 December 2009.

V.  Old Business:  None.

VI.  New Business:

               a.  Announcement of results of election to Board of Directors:  Tom Whalen announced that John Thrash, Toni Brown, Dot Foster and Jake Bernard had been elected to two-year terms on the Board of Directors of the Falls Run Community Association.

               b.  Motion to accept results of election of Directors:  A motion was made by Tom Whalen, seconded by Don Horan, to accept the results of the election of John Thrash, Toni Brown, Dot Foster and Jake Bernard to the Board of Directors for two-year terms to start at the close of the Annual Meeting.  The motion was APPROVED 6-0, Bill Barnes absent.

               c.  Farewell to outgoing Directors:  Dan Owens thanked Don Horan, Harriet Schrader and Jack Mounts for their service on the Board and presented each with a commemorative plaque on behalf of the Falls Run Community Association.

VII.  Open Forum:  The following topic was presented at this open forum:

               a.  The members of the 2009 Board of Directors were thanked for their service to the community and received a round of applause from the residents present.

VIII:  Adjournment:  A motion was made by Jack Mounts, seconded by Harriet Schrader, to adjourn at 7:55pm.  The motion was APPROVED 6-0, Bill Barnes absent.

               /s/

THOMAS J. WHALEN

Secretary

FALLS RUN COMMUNITY ASSOCIATION, INC.

By:  Jake P. Bernard, President

               I attest that the foregoing minutes of the Annual Meeting were accepted and approved by the Board of Directors at a duly called meeting of the Board of Directors on 9 December 2009.

By:  Thomas J. Whalen, Secretary