FALLS RUN COMMUNITY ASSOCIATION

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This summary includes all substantive motions voted upon by the Board of Directors at meetings of the Board during the period indicated. It does not include motions to approve meeting minutes, to convene in executive session or to adjourn meetings.

a: Personnel matter discussed in executive session: A motion was made by Harriet Schrader, seconded by Jack Mounts, to increase the salary of the Property Manager to the level agreed upon at the time of hiring. The motion was APPROVED 7-0.

b: Erosion repairs: After discussion, a motion was made by Dan Owens, seconded by Harriet Schrader to accept items 1, 2 and 3 of Shenandoah Landscaping Services proposal #13349 for erosion repairs in the amount of $4,171. The motion was APPROVED 7-0.

c: Recommended change in the Community Center hours for Easter, 12 April. A motion was made by Dan Owens, seconded by Tom Whalen, to accept the recommendation for holiday hours of 11am- 5pm for the Community Center on 12 April. The motion was APPROVED 7-0.

d: Amazon.com Marketing Link: After discussion, a motion was made by Tom Whalen, seconded by Harriet Schrader, to establish a marketing link to Amazon.com on the FRCA website with the proposed Disclaimer #1. Access to account information would be provided to the FRCA Treasurer and Finance Committee Chair. The motion was APPROVED 7-0.

e: Proposal to make ground at same level as sidewalks at Community Center: After discussion, a motion was made by Harriet Schrader, seconded by Dan Owens, to accept the 5 March 2009 Lawn Solutions proposal in the amount of $2,600 contingent upon presentation of proof of satisfactory insurance. The motion was APPROVED 7-0.

f: Proposals for planting around waterfall: After discussion, a motion was made by Harriet Schrader, seconded by Tom Whalen, to accept Shenandoah Landscaping Services proposal #13320 in the amount of $2,292. The motion was APPROVED 7-0.

g: c: Lions Club Book Sale: After discussion, a motion was made by Dan Owens, seconded by Jack Mounts, to allow the main gate to be open during the hours of the Lions Club Book Sale only without this single action being considered a precedent for the future. The motion was APPROVED 6-1, Tom Whalen opposed.

II: Meeting of 20 April 2009 [BOD meeting with Committee Chairs]: Harriet Schrader was not present.

a: Approaches to enforcement of rules and regulations in the Community Center [eg: card and access systems]? After discussion, the Board by acclamation directed the formation of an ad-hoc Activity Card Review Committee to be chaired by Ann Jones. Tom Whalen agreed to be the Board liaison to the committee. The committee was asked to report their findings to the Board by the end of June 2009.

a: Revised By-Laws: A motion was made by Jack Mounts, seconded by Tom Whalen, to accept the By-Laws revision of 3 April 2009 effective 22 April 2009 and to publish and distribute them to all residents. The motion was APPROVED 7-0.

b: Maintenance proposals for SWM ponds 3 and 5: After discussion, a motion was made by Dan Owens, seconded by Tom Whalen, to accept the Snyder’s Pipe Cleaning proposal for the maintenance of SWM pond 3 in the amount of $3,500. The motion was APPROVED 7-0.

c: HVAC maintenance proposals: After discussion, a motion was made by Jack Mounts, seconded by Harriet Schrader, to accept Robert B Payne Inc. proposal C008517 in the amount of $1,800 and proposal C009130 in the amount of $700 for the maintenance of the Community Center HVAC systems for the period of one year. The motion was APPROVED 7-0.

d: Big, green, plastic pots: A motion was made by Jack Mounts, seconded by Harriet Schrader, to offer the 11 excess big, green plastic pots to any interested residents on a first-come, first-served, as-is, where-is, basis. The motion was APPROVED 7-0.

a: Administrative Resolution 06-01 – Procedures for Verifying Occupancy by Persons 55 and Older: After discussion, a motion was made by Dan Owens, seconded by Harriet Schrader, to replace the present Administrative Resolution #06-01 with the proposed document as Administrative Resolution #09-03, effective 13 May 2009. The motion was APPROVED 5-0.

b: Statement of Work [SOW] for Common Grounds Maintenance Contract RFP: After discussion, a motion was made by Harriet Schrader, seconded by Jack Mounts, to proceed with the proposed SOW. The motion was APPROVED 5-0.

c: Photographing houses during pre-sales inspections: After discussion, a motion was made by Harriet Schrader, seconded by Tom Whalen, to require the photographing of houses during pre-sale inspections to preserve a record of the appearance of the house. The motion was APPROVED 5-0.

a. Financial Management: Bill Barnes made a motion, seconded by Tom Whalen, that the Falls Run Community Association move up to $180,000 from the BB&T Reserve Money market account to the Merrill Lynch Reserve Money Market account. Once moved pursue CD options at one to two year terms depending on existing market rates. The motion was APPROVED 7-0.

b. Statement of Work for Common Grounds Maintenance Contract RFP: After discussion, Tom Whalen made a motion, seconded by Dan Owens, to accept the recommendations of the Property and Grounds Committee regarding grass mowing in/around Ponds 4, 5 and add them to the Statement of Work. The motion was APPROVED 7-0.

c. Policy for annual transition to new Board: Tom Whalen made a motion, seconded by Jake Bernard, to accept the present Draft #7 as FRCA Administrative Resolution No. 09-04 effective 27 May 2009. The motion was APPROVED 7-0.

d. Policy for Gazette articles: A motion was made by Dan Owens, seconded by Bill Barnes, to accept Draft 1 as modified during discussion as FRCA Administrative Resolution No. 09-05 effective 27 May 2009. The motion was APPROVED 6-1, Jack Mounts opposed.

e. Pool rules for guests under age 18: After discussion, a motion was made by Dan Owens, seconded by Jack Mounts, to accept the recommendation of the Community Center Committee to modify the present pool rules to allow a total of eight guests in any combination of adults/children so long as a 1-2 adult-child ratio is maintained. This change is effective 27 May 2009 and will be included in the next published revision of the Community Center Rules. The motion was APPROVED 7-0.

f. 2009 Annual Meeting date and number of Meet the Candidates sessions: After discussion, a motion was made by Jack Mounts, seconded by Tom Whalen, to hold the FRCA Annual Meeting on 2 December 2009, and have only one Meet the Candidates session at a date to be selected by the Election Committee. The motion was APPROVED 6-1, Don Horan opposed.

a. Resale Inspections: After discussion and the Property Manager’s request, a motion was made by Tom Whalen, seconded by Jack Mounts, to appoint Nancy Arnn, Joan Bitely, Bill Chance, Jim Eppes, Chuck Heath, Bill Nosal, Robbin Sentell and Shirley Sommer as FRCA authorized representatives to conduct resale inspections. The motion was APPROVED 7-0.

b. Annual motion for tax advantage: After discussion, Bill Barnes made the following motion, seconded by Tom Whalen; I move that FRCA elects to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Board’s discretion. The motion was APPROVED 7-0.

c. 2009 reimbursement of $2,970 to Villas for common ground maintenance: Tom Whalen made a motion, seconded by Harriet Schrader, to reimburse the Villas Condominium Association $2,970 for 2009 maintenance costs of common grounds maintenance as required by our agreement with the Villas. The motion was APPROVED 7-0.

d. Snow management statement of work: After discussion, Dan Owens made a motion, seconded by Bill Barnes, that the Board approve the proposed statement of work and the concept that there will be separate contracts for the Villas and FRCA. The motion was APPROVED 6-1, Tom Whalen opposed.

e. Additional light switches in the billiard room: After discussion, a motion was made by Harriet Schrader, seconded by Jack Mounts, to accept the O’Toole Electrical bid in the amount of $420 to install additional light switches in the billiard room. The motion was APPROVED 6-1, Bill Barnes opposed.

f. Change generic gate entry codes: After discussion, Tom Whalen made a motion, seconded by Jake Bernard, to remove the generic gate entry codes from the entry gates. The motion was NOT APPROVED 1-6, Tom Whalen in favor, all others opposed.

a. Hot Tub recoating: After discussion, Tom Whalen made a motion, seconded by Jack Mounts, to accept Turner’s Pool and Spa, Inc. proposal #1040 in the amount of $2,800 for recoating of the spa with the total cost not to exceed $3,000. The motion was APPROVED 6-0.

b. Test resident survey capability using FRCA web page: After much discussion, Jack Mounts made a motion, seconded by Jake Bernard, to implement a test of the survey capability of the website. The motion was APPROVED 6-0.