FALLS RUN COMMUNITY ASSOCIATION, INC.

Minutes of the Special Meeting of the Board of Directors

5 February 2010

Members Present:  Jake Bernard, Dan Owens, Tom Whalen, Bill Barnes, Toni Brown, Dot Foster, John Thrash.

Members Absent:  None

Others Present:  Mary Owens, Facilitator

I.  The Special Meeting of the Board of Directors to develop the format for the 17 February 2010 Town Hall Meeting on the proposed Design Guidelines was called to order at 9:00am in Conference Room 2 of the Community Center by the President, Jake Bernard.

II.  Discussion:  The following format was developed in discussion:

               a.  Welcome participants and thank members of the Ad Hoc Committee on Enforcement Document and Modifications Committee for the work they have done.

               b.  Introduction of Facilitator.

               c.  Introduction of Modifications and Ad Hoc Committee members.

               d.  Declaration of Purposes of the meeting:

                              1/  Promote understanding of the revised Design Guidelines.

                              2/  Give residents an opportunity to ask specific questions relating to those guidelines and to make comments suggestions for changes.

               e.  Announce Ground Rules for the meeting:

                              1/  Turn off cell phones and beepers during the meeting.

                              2/  Written questions turned in prior to the meeting will be answered first.

                              3/  Residents will be acknowledged on a rotating basis for questions and comments with two minutes allotted for each turn.

                              4/  Treat others with respect – one person at a time speaking.

               f.  Handling questions at the meeting:

                              1/  Residents will be encouraged to submit questions in advance on 3x5 cards available from the concierge at the Center.  These questions will be placed in a box on the concierge desk.

                              2/  Index cards will also be available at the Town Hall meeting for submission of additional questions and comments.

                              3/  Each written question or group of similar questions on one topic will be read by the Facilitator and addressed by members of the Ad Hoc or Modifications Committees.

                              4/  Questions and comments will be taken from residents as detailed in the Ground Rules.

               g.  Conclusion and further process:  The Board of Directors will hold a Special Working Session to discuss all inputs received at the Town Hall meeting and decide action[s] to be taken.

III.  The meeting was adjourned by acclamation at 10:35am.

               /s/

Thomas J. Whalen

FRCA Secretary

FALLS RUN COMMUNITY ASSOCIATION, INC.

By:  Jake P. Bernard; President

               I attest that the foregoing minutes were accepted and approved by the Board of Directors at a duly called meeting of the Board of Directors on 24 February 2010.

By:  Thomas J. Whalen, Secretary