Recap of Motions FRCA Fourth Quarter 2010 Prepared December 2011

e. #54200 54200 – Landscaping: A motion was made by Tom Whalen, seconded by Toni Brown, to increase this item from $10,000 to $25,000 with the increase to fund demonstration projects to improve the appearance of the common grounds. However, no monies would be spent prior to the submission and approval of a plan for upgrading the appearance of the common grounds by the Property & Grounds Committee. The motion was APPROVED 6-0, Dot Foster absent.

No motions were made.

No motions were made.

1/ A motion was made by Bill Barnes, seconded by Tom Whalen, to approve the change to the proposed 2011 Operating Budget via email on 11 October 2010. This change requested the separation of the FRCA Retirement Contributions for employees into a separate budget line item from the FRCA Payroll line item. The motion was APPROVED 7-0.

2/ A motion was made by Bill Barnes, seconded by John Thrash, to approve the addition of a new line item in the Income section of the proposed 2011 Operating Budget labeled "Contingent Income" as requested via email on 11 October 2010. This item is intended to represent the budget surplus [if any] from the prior year’s budget. The motion was APPROVED 7-0.

3/ A motion was made by Bill Barnes, seconded by Dot Foster, to apply all or part of any excess assessment income for 2010 to the following year’s assessment and that such final amount shall be at the discretion of the Board of Directors. The motion was APPROVED 7-0. Recap of Motions FRCA Fourth Quarter 2010 Prepared December 2011

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a. Tasking for Property & Grounds committee: A motion was made by Tom Whalen, seconded by Bill Barnes, to task the Property & Grounds committee to develop a plan to improve the appearance of common areas throughout the community incorporating resident care for some areas and use of ground coverings other than grass where appropriate. The motion was APPROVED 7-0.

f. Select new pool contractor: A motion was made by Dan Owens, seconded by Bill Barnes, to accept the Virginia Pool Services Inc. proposal for maintenance of the indoor and outdoor pools for 2011 at a cost of $20.000 provided the changes to the proposed contract recommended by the Finance Committee are included. The motion was APPROVED 7-0.

g. Change to Center hours: A motion was made by Tom Whalen, seconded by Bill Barnes, to approve the request submitted by the Activities Director to change the Community Center hours for the period 1 November 2010 to 31 March 2011 to close on Saturdays and Sundays at 5:00pm in lieu of 7:00pm. After discussion, the motion was APPROVED 6-1, John Thrash opposed.

i. Discuss/approve management contract: A motion was made by Bill Barnes, seconded by Tom Whalen, for the Falls Run Community Association to accept the management contract as proposed by Armstrong Management for a term of 2 years starting 1 January 2011 and ending 31 December 2012. The motion was APPROVED 7-0.

j. Approve 2011 budgets: A motion was made by Bill Barnes, seconded by John Thrash, for the Board of Directors to approve the budget identified as "Official 2011 Operating Budget [Version 4] with changes from the 29 September 2010, 6 October 2010 and 8 October 2010 meetings as the FRCA 2011 Operating Budget, and the budget identified as "Official 2011 RR BUDGET [Version 1] of 29 September 2010 as the FRCA 2011 Replacement Reserve Budget. In addition, request approval of the Budget Letter to be included with the distribution of the budget to the residents. The motion was APPROVED 7-0.

No motions were made.

Approve balance write offs: A motion was made by Bill Barnes, seconded by Tom Whalen, that the Falls Run Community Association write off the $180 mowing charge owed for property FJ-SMIW0153-01. The motion was NOT APPROVED 0-6, John Thrash absent. Also, the Board without dissent supported the issuance of an activity card to a caregiver of a Villa resident due to the special and unique circumstances involved.

c. Treasurer’s Report: A motion was made by Bill Barnes, seconded by Tom Whalen, to have the Falls Run Community Association apply the $2045.41 credit from the Virginia Employment Commission to our next Quarterly Tax Report. The motion was APPROVED 6-0, John Thrash absent.

c. Attorney Changes to Delinquent Assessment Collection Procedures: After discussion, a motion was made by Tom Whalen, seconded by Bill Barnes, to authorize the use of "Option B", immediate lawsuits when appropriate, to process collection of delinquent assessments as proposed by our attorney. The motion was APPROVED 6-0, John Thrash absent. Recap of Motions FRCA Fourth Quarter 2010 Prepared December 2011

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d. Report of the Working Group on Delinquent Assessments: A motion was made by Bill Barnes, seconded by Tom Whalen, that the Falls Run Community Association Board of Directors approve the recommended actions contained in the Report of the Working Group on Delinquent Assessments, dated 8 November 2010, as amended during discussion. Recommended actions include processing existing delinquent accounts according to the recommendations of the Working Group, establishing a relationship with a collection agency, establishing a working group to review AR# 09-09 due to changes in collection procedures, and form a working group of board members to review outstanding delinquent assessments on a quarterly basis. The motion was APPROVED 6-0, John Thrash absent.

Executive Session

At 6:00 p.m. a motion was made to go into executive session; motion was seconded and unamiously approved.

In executive session, the Board of Directors discussed and determined officers for vice president, treasurer and secretary. The position for president to be voted on in open session.

Executive session was adjourned at 6:20 p.m.

Meeting was called to order by President Jake Bernard. First order of business was the announcement of officers and voting for the position of president by ballot. Results are as

follows:

1. President: Dan Owens

2. Vice President: Toni Brown

3. Treasurer: John Balducci

4. Secretary: John Thrash

Optional Attorney Retainer Program: Motion to enroll in this program was made and seconded. Motion carried.

Other Motions:

1. That the current pool contract with the current maintenance contractor be terminated on January 31, 2011 and that a contract with a new contractor begin on February 1, 2011. Seconded. Motion carried.

2. That ovens be purchased in December in order to take advantage of a price advantage. Seconded. Motion carried.

3. That by the January meeting, a sound system that allows each member to be clearly heard by those attending the meeting be in use. Seconded. Motion carried.

4. That the Board of Directors charge the Elections Committee with the task of exploring whether the election of Board members should be altered or maintained. Seconded. Motion failed.

5. That henceforth "Falls Run by Del Web" shall be known as "Falls Run". Seconded. Motion failed.