FRCA Notes Board/Committee Chairs January 18, 2012

FALLS RUN COMMUNITY ASSOCIATION, INC.

Notes of the Meeting of the FRCA Board of Directors

January 18, 2012

INFORMATION ONLY

NOT TO BE CONSIDERED MINUTES

NOT A TRANSCRIPT

Special Note: All motions will be recorded in the minutes which will be posted to the FRCA Website after approval at the next meeting of the FRCA Board.

The Falls Run Community Association, Inc.’s Board of Directors met on January 18, 2012 in a joint meeting with committee chairs.

The meeting was called to order at 1:00 PM by President Dan Owens.

Board members present: Dan Owens, Leonard Bogaev, Toni Brown, John Balducci, Nancy Arnn, Stephanie Mounts and Karl Kabza.

Committee members present: Tom Whalen, Dan Augustine, Casey Naatjes, Norm Kolb, Don McCreary, Marvin Wagner, Shirley Sommer, Susanne Lazanov, and Sandy Gaudet

Also attending: General Manager Ted Wessel and Doreen Barnes, Activities Director.

After a discussion of the September 29, 2011 revisions of Committee Charters, it was agreed that each chair would receive an electronic copy of their charter for review and comments. The responses received in time for the January 25, 2012 meeting will be addressed at that time.

It was announced that the Board at the suggestion of counsel will be working on a Communications Policy.

Each chair will be responsible for sending their minutes and agendas to the webmaster for posting and forwarding both to Ted for hard copy at Center.

After discussion, it was agreed the current method of reporting committee actions to the Board by liaisons at monthly Board meetings will revert back to the individual chairs.

Ted Wessel, General Manager, expressed his opinion that the relationship between the committees and the general manager is best represented as a team effort. It was emphasized, however, that the general manager is the committees’ conduit to the Board.

How best to communicate with members of the association continues to be a concern and various methods are being explored.

The group recognized the need to plan for short-term as well as long-term goals. Defined, agreed upon goals should drive the budget, not the other way around. The Mason & Mason Reserve Study is a definite tool, but it does not cover everything. There are no budgetary reserves for capital improvements, for example, only for replacement of existing assets.

All agreed the joint meeting was productive and another meeting should be scheduled before the next budget session in late spring, early summer.

Concern was expressed about the monitoring of follow-up on actions by the Board. It was agreed that the secretary will create an action list after each meeting to be forwarded to board members.

The meeting adjourned at 3:05 PM without objection.

Please look for Minutes of January 18, 2012 to be published after approval at the January 25, 2012 meeting.

Submitted to the Web January 22, 2012

Toni Brown

FRCA Secretary