Community Center Minutes

January 18, 2008

1:00 p.m.

Members Present:  Tom Bruns, Art Gabler, Bob Gilbert, Rich Lazanov, George Malhoit,  Mary Owens, Bill Smith.  Also attending:  Jake Bernard, Dan Owens, Sylva Southwell.

Acting Committee Chairman Tom Bruns opened the meeting at 1 p. m.

Sylva gave the following reports:

1.  Snow policy:  When the snowfall is above 2 inches, the Center parking lot and sidewalks will be cleared first and the Center will not be open until this is complete.  This message is on the website and the crawler.

2.  R.D. Samuels contract will be signed today for the automatic door and G. Allen from Stanley will provide the electrical work.

Sylva was asked about the progress of the Center as a result of the water damage.  She said there are no updates on the water damage and the insurance company has not been back with her about the carpet.  The present carpet is no longer available and if we replace it, we have to look for new carpet.

Sylva reported on the pool and the heater.  The heater is cheap and has defective parts and we need a new one.  Tom asked Sylva to gather a history of the indoor and outdoor pool contracts so we can analyze them and determine how we want to proceed.

Mary said she had discussed the plant contract with Sylva and that the plant company we now have is doing a good job.  The live hanging baskets for the veranda will not be purchased from them this year.  They will be replaced by faux planters that do not need to be watered.  The plant contract will be recommended to the Board of Directors for approval.

The indoor pool contract will need to be reviewed.  We will do the following:

1.  ask Kurt for a list of other companies that provide this service.

2.  recommend that some of the maintenance be more timely

3.  ask someone to meet with Lon to discuss

The outdoor pool contract will need to be reviewed.

Mission and Charter:  Our mission and charter were created in March 2007, presented to and approved by the Board of Directors.  To our knowledge, they have not yet been posted on the website.

Tom asked Bill to report on the expenses of running the center.  Bill reported that the major expense is $52,000 which is the cost of utilities through October.  He stated that we need to make recommendations for being most cost efficient.  Also, we need to look at some of the maintenance work that needs to be done.  For example, the pool deck and pipes need to be looked at; some rooms need paint; and the TV’s need to be looked at.

The meeting adjourned at 2:30 p.m.