Minutes of Meeting

Community Center Committee

March 21, 2008

Members present:   Tom Bruns, Bob Gilbert, Rich Lazanov, Mary Owens, Jo Schmidt, Bill Smith, Toni Brown (Liaison to the Board)

Also present:  Art Gabler, Dan Owens (Finance Committee)

The meeting was called to order at 1:00 p.m. by Jo Schmidt, Committee Chairperson.

Mission and Charter

Jo distributed copies of the Center Committee’s revised Mission and Charter for approval by the Committee.  The Mission and Charter were approved and will be submitted to the Board.

New Carpet and Flooring for the Community Center

Jo discussed information he received from 4 flooring establishments. The committee dropped one of the original four bidders because it did not meet the carpet specifications.  Another company will submit its bid by Friday, March 28.  Jo will ask for references from each of the businesses. The Committee will ensure that all proposals meet the requirements of the Request for Proposal and that bidders comply with Statement of Work. The Committee will select a recommended contract and will forward it to the Finance Committee before submission to the Board of Directors for approval.

Budget

Dan said the Finance Committee would like to make a presentation at our next Committee meetings to outline the process and template for the 2009 budget process.  The Finance Committee requested a list of high priority unfunded projects for 2008 in a priority order.

Today’s discussion outlined the following projects as a preliminary proposal and others may be submitted by the next meeting:

• Pool heaters

• Solar film for Fitness Center windows

• Arm exercise machine

• Shuffle Board Court

• Ceiling fans for meeting rooms

• Copying of records to be stored in Armstrong’s files

Energy Conservation

The Committee was informed that all thermostats in the Center have been changed to programmable units that require restricted code to change the temperature.  The Committee inquired about inconsistent temperatures in the meeting rooms and whether the temperature is adjusted during the night to conserve energy.  Toni informed the Committee that the inconsistent temperatures in the meeting rooms will be addressed and that she will check to see if thermostats are programmed to conserve energy at night.

Charity Collections at the Center

 At the request of Ann Jones, Toni asked the Committee to work on a policy for charity collections at the Center. 

The next Center Committee meeting will be held on Friday, April 18,  at 1:00 p.m.