FALLS RUN COMMUNITY CENTER COMMITTEE MEETING

FRIDAY, OCTOBER 17, 2008   1:00 PM

Committee Chairman, Jo Schmidt opened the meeting. Present were Rick Lazanov, Tom Bruns, Art Gabler, Bob Gilbert, Jackie Richards, Ann Jones, Susan Manch and Toni Brown.

● The painting of the indoor pool deck:

Types of paint were discussed. From past experience, Susan Manch recommended JKS construction, a concrete contractor familiar with the proper paint rather than a regular painter. Kurt recognized that the decks may need stripping in order for new paint to adhere. The paint needs to be resistant to chemicals. He also suggested that a two-tone color with a darker “walking section” might keep the pool deck cleaner. The job may cost more than originally estimated but done properly, it will last longer.  It was agreed that Kurt and Jo will drevelop an SOW to be given to Susan. It was agreed that the work should be done when the outdoor pool is open. Toni Brown confirmed that this will be a 2009 Budget item.

● Jo stated that there is a need for new shower heads in the dressing rooms. After discussion it was agreed that they will be purchased and that Lin can install them.

● The pool and spa maintenance contract:

Several items in the contract were questioned as not pertinent to Falls Run. Susan Manch explained that most contracts are boiler plate using industry standards. She felt that Armstrong’s statements should be included in a new contract. Art suggested that Section 13 be reviewed by our attorney. Kurt questioned as to when Douglas Aquatics will clean and store the outdoor furniture. Susan has been in contact and it will be done within the next two weeks. Susan suggested that circulation of the pool be continued into November to prevent algae growth. Kurt suggested that the 2009 contract payment schedule be revised in order to hold back funds until all work is completed for the season.  Kurt and Jo will review and modify the contract before giving it to the Property Manager.

There was discussion as to the role of the pool attendants. Ann feels they should report to management in case of rain and should be reassigned to the indoor pool. Since attendants do not know the various rules at their work assignments, rules should be posted.  Kurt suggested a chart to be used by the attendants to note hourly use of the pool.

● The poor lighting in the pool/card room was discussed. Susan will check with an electrician to see if the chandeliers can be lowered. She will also address the problem of the crooked pool table light.

● Toni Brown was asked about the status of the 2009 budget. She explained that she could not tell us about the status of the final budget until next week when it is approved. She will see that Jo gets a priority list with Board decisions when available. (Note: Joe has received the list). Several members of the committee expressed the opinion that the Finance Committee was taking on the responsibilities of both the Board and committees. Rich asked if the FRCA notifies committees of approval of funding requests. She did not think so. He will request that the Board notify committees.

● Jo noted that the Budget Submission Summary received from the Finance Committee did not include funds for the surveillance system. He feels further information for clarification of purpose needs to be submitted to the Board. Ann said that Denzil Willis working with an ad hoc committee had information relating to camera costs and effectiveness. Jo will consult with Denzil.

● The status of the budget approval for card table chair replacements is under review for the 2009 budget. If approved, a “Request to seek a contractor/award contract” will be issued by the committee.

● The plant maintenance contract was briefly discussed. The contract needs attention.

The meeting adjourned at 2:15.  The next meeting is at 1 PM, Friday, November 21.

Jackie Richards, Recording Secretary