Community Center Committee Minutes

July 10, 2009 – 1:00 p.m.

Members Present:  Art Gabler, Jo Schmidt, Rich Lazanov, Kurt Schaffert, Mary Owens, Tom Bruns, and Jackie Richards.  Also attending were Board Liaison Dan Owens, Board Members Tom Whalen, Jack Mounts, Don Horan and Finance Chair Casey Naatjes, Activity Director Ann Jones and guest Carolyn Crozen. 

The meeting was called to order at 1:00 p.m. by Committee Chairperson Art Gabler.

The June 19^th minutes were approved as submitted.

Activity Director’s Report:

A.       Horseshoe Pit:  Discussion of Ann’s email on placement of horseshoe pit.  Members all went outside to discuss potential locations and majority voted to place the pit on the grass across from Castlewood Drive.  Someone?? Will write a note to those residents on Castlewood across from the proposed pit to let them know about the location as ask for their comments.

B.      Permanent Shade Structure at Outdoor Pool:  Ann reported that we need more shade at the outdoor pool.  She will look into the cost of replacing the umbrellas that have broken.

C.      Concierge Desk:  A plan to move some equipment from the closet and a possible new computer associated with a potential card entry system prompted a discussion of furniture needs.  There was a suggestion to take a look at the plans for a custom area, but because of  the cost, it was suggested that someone look at office catalogues for ideas to expand the concierge area. 

Old Business:

A.       Tennis Court Resurfacing:  Request still pending.

B.      Indoor Pool Deck Coating:  Dan Owens, Kurt Schaffert and Casey Naatjes presented a life cycle cost analysis of pool deck coating options.  The option to install an epoxy coating on the pool deck was by far the most economical plan supported by the cost analysis. (See Attached copy of analysis).  The committee recommends the installation of the epoxy coating by September 15, 2009, if at all possible while the outdoor pool is still available during the installation period.  The total cost of the epoxy coating is $16,600., and that is also the 20-year life cycle cost.  The 2009 budget contains $5,500. for deck paining which could be used to offset this cost thereby creating a need for $11,000. From the 2009 budget. 

C.      Rowing Machine:  Approved by Board July 8, 2009.

D.      Purchase of Casio Projector:  Approved by Board July 8, 2009.

E.       Spa White Coating:  Will be completed on July 24, 2009.

F.       Resident Guest Use of Pool:  Following a discussion of possible rules, committee recommended that it be left up to the Activity Director’s discretion.

G.     Business Card Rack at Center:  After discussion, motion to install rack at Center failed to receive a second.

H.     Other Old Business:  Fountain on pool house is broken.  According to the Property Manager,

The fountain receives little use and is much too expensive to repair or replace.

Discussion of tennis court lighting and request to turn on lights only when court is to be used.

New Business:

2010 Budget:

Priority One:  Indoor pool deck epoxy coating.  As mentioned in old business, Committee recommends new coating by September 15, 2009.  If epoxy pool coating is not completed in 2009, the committee recommends a financing vehicle to reserve the $5500. In the 2009 budget so it can be used to offset the cost in 2010.

Priority Two:  Tennis Court Resurfacing:  The pending request in 2009 suggests potential long term savings for the replacement reserve which might support resurfacing in 2009.  If the project is not supported by funding by replacement reserve, the Committee recommends funding in the 2010 budget.

Priority Three:  Bocce Ball Court Repair.  Carolyn Crosen made a presentation to the Committee on the condition of the Bocce Ball Courts.  Carolyn reported that there are problems with the wood frame around the court and defective padding under the surface cover.  The Committee reported that $1000. Is available in the 2009 budget that could possible support the frame repair and absent a cost estimate for the padding, the Committee recommends $5000. for the  2010 budget.

These three budget priorities are due to the Finance Committee by July 15, 2009.

The meeting was adjourned at 3:05 p.m.