Property and Grounds Committee
Meeting Summary June 11, 2009
Committee Members Present:
Franklin Buck, Ken Burke, Emery Dilda, Ann Graf, Outi Hanscomb, Chuck Heath, Cindy Horan, John Lynch, Mary Owens, Bill Schwab, Bill Spring
Board Members: Tom Whalen, Don Horan
1. Budget for 2010 - The following budget items will be presented to the Finance Committee:
| ITEM | 2009 | 2010 | COMMENTS |
| -Master Plan Planting | $25,000 | $ 50,000 | |
| -Watering | 13,000 | 13,000 | 8 hrs. a week, 20 weeks |
| -Seasonal Flower Beds | 10,000 | 10,000 | |
| -Tree Trimming/Removal | 10,000 | 10,000 | |
|
-Tree/Shrub Replacement |
5,000 | 5,000 | |
| -Erosion Control on Common Ground | 10,000 | 10,000 | |
|
-Additional Common Ground Upgrade |
------ | 20,000 | Suggested by Board |
| -Garden Club | 200 | 200 | |
| TOTAL: | $73,200 | $118,200 |
The P & G Committee suggests that the following are recurring maintenance items and whose budgets should be established by the Board based on experience or the Mason and Mason report:
| ITEM | 2009 | 2010 | COMMENTS |
|
-Clean Storm Water Management Ponds |
$5,000 | TBD | |
| -Clean storm run-off drains | 5,000 | TBD | |
| -Street Washing | 1,000 | 1,000 | |
|
-Repair and Paint Metal Railing on Block Walls |
2,000 | TBD | |
|
-Repair Sidewalks and Expansion Joints |
Reserve Fund |
2. SOW for Grounds Maintenance - Armstrong Management is sending the SOW to several contractors, including Shenandoah, Rankin, and the contractor that is maintaining the grounds at Celebrate. Proposal are due back by July 31.
3. Pond 4 - Ken Burke noted that Pond 4 is draining slowly, and Debbie will have Lin clear that drain.
4. Trees Installed in Fall 2009 - Shenandoah will replace the trees they planted in the fall that are struggling or have died. Chuck warns that no ash trees should be planted because of the Emerald Ash borer that is spreading toward Stafford County. Also, Ken does not recommend the riverbed dirt that Shenandoah brought in to upgrade the Villa common ground.
3. Master Plan Phase 1 Selections for 2009 - Franklin Buck, Emery Dilda, Ann Graf, Outi Hanscomb, Chuck Heath, Cindy Horan, John Lynch, Mary Owens, Tom Whalen and Don Horan inspected the areas of the common ground that are candidates for the fall installation of trees and shrubs under the Master Plan Phase 1 design. A proposal will be presented to the Board by the end of August.
Next Meeting: July 9, 2009, 1 pm.