Villas at Falls Run Condominium

Unit Owners Association

Minutes of Meeting of Board of Directors

January 18, 2010

The monthly meeting of the Board of Directors was held at the Center. It was called to order at 1:00 m by Carlos Sutton, President. He determined that there was a quorum. Members present: Emery Dilda, Vice President; Nancy Garner, Treasurer; and Sanya Warren Ham, Secretary. Jim Pierce the member-at-large was absent due to illness. Liz Kraftt, the JCA Representative was also present.

Carlos Sutton opened the meeting with a few announcements:

He reminded residents that all Christmas decorations must be taken down and that the survey telecommunications survey should be completed as soon as possible because the FRCA wants to negotiate a new communications (cable) contract.

A motion was made by Nancy Garner to approve the minutes of the December 28, 2009 meeting.

The agenda followed, with a status report from Liz Krafft. Her report covered a reduction in legal fees of $345; the need to respond to a resident who asked for reimbursement (because she shoveled her driveway); informed our new auditors (Douglas Corey) of the assessment resolution; letters were sent to two residents on the violation of pet doors; a letter sent to a resident on Turtle Creek to explain her responsibility of the sensor light attached to the home; a decision is needed on the status on the landscaping (mulch issue) at 61 Legend; and the Merge of Pulte with Centex. Our new contacts for Pulte(Centex) will be posted for the residents.

For the Treasury report, Nancy Garner stated that we operated for the year (2009) with a surplus of $23,420. Our bad debt was covered. Our attorney fees came under budget. She provided an investment overview with two CDs maturing soon.

Uunfinished business included:

•Resolving the issue of the sump pump at 19 Hartford ( locate the pop ups and find a way to direct water away from house). Liz Krafft will obtain bids for this job.

•Tru North wants to drill a test well (in the area where the health department has approved) to ascertain that an adequate supply of water is in that area. Bids may need to be obtain for the potential cost of this action.

•There is still a need to identify the roofs that are most critical and determine costs for the units identified. Under a 5-year plan, an estimated cost will be approximately $17 per linear foot.

•Bartlett  informed the Board that trees (especially ones blocking the light sensors) need to be removed or cut down and possibly be replaced. Liz will walk with potential contractors (along with Bartlett) to identify the number of trees and obtain a cost for removal.

•Ken and Sherri Burke volunteered to co-chair committee for Grounds & Maintenance. The Board agreed and accepted their proposal.

New Business:

•Recommendation: The pet door at of a resident’s screened porch has to be removed, or sealed up at the cost of the owner. Villa regulation does not allow for pet doors.

•Recommendation: A resident will not be reimbursed for her removal of snow from her driveway.

•Carlos informed everyone present that the Board met on January 13 with legal. Legal informed us of newly proposed condominium laws, that included: published draft minutes, flag poles and satellite dishes. Until the laws are passed, no other Board decisions will be made in regard to the proposed new laws until guidelines are published in July.

•Minutes should always be published as approved, because draft cannot be included in the resale documents. The Board agreed not to have draft minutes posted anymore.

•The stacked (or keystone walls), railings and railing around the pond are the responsibility of the FRCA and they will maintain them.

•FRCA examined documents to see if the Villas could install a well, and the Villas can do this. If a structure is built over the well, a modification request must be made.

•Villa documents are being reviewed by the review committee. Sherri Burke, committee chair will publicize to the owners about the ongoing review and will ask for their input. One concern is the $5000 deductible required under the owner’s home insurance.

•Mowing around the pond will occur on a periodic basis.

Owner’s Forum

The Fungus mulch is of concern and the Board has deferred a decision at this time.

The FRCA revised design guidelines and has been prepared by the modification committee and will be placed on the website for comment.

Emery Dilda announced that there is a need for volunteers on the modification committee.

Meeting adjourned at 2:55 p.m. The next meeting is scheduled for February 15, 2010 at 1 p.m.

Respectfully Submitted,

Sanya Warren Ham, Secretary